How to Use Booked (schedule.unionky.edu)

Please follow these instructions to use Booked (schedule.unionky.edu), the college’s events calendar software.

How to Log In

1. In the address bar of your web browser, go to https://schedule.unionky.edu/

2. Log in using your Union email and password

How to Reserve a Room

1. When you log in, you will see the Dashboard with a list of resources (i.e. rooms)

2. Scroll down to find the room you wish to reserve

3. Click the Reserve button beside the room

4. Fill in the following fields:

   1. Date

   2. Time

   3. Title

   4. Description

5. Click the Create button to book the reservation

Depending on your level of permissions the appointment will be reserved or be sent to someone for approval.

How to View Entire Schedule

1. Click the Schedule tab at the top and then click Bookings in the dropdown menu

2. Scroll down to view the days and room schedule for the week. Please note that this is a large calendar and can take several seconds to fully load.

How to View the Schedule for an Specific Room/Resource

1. Click the Schedule tab at the top and then click Resource Calendar in the dropdown menu

2. Choose a room/resource from the dropdown window at the top. This calendar will show you all reservations for the month.

How to Set Blackout Times for a Room/Resource

Blackout times can be used to prevent rooms from being scheduled during a given time. For example, this feature might be used for Homecoming dates before the final schedule has been established.

1. Click the Application Management tab at the top and then click Blackout Times

2. Choose the dates, the resource, and list a reason

3. Click the Add button